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We can migrate any number of historical years, both single and multi currency entities, customized Chart of Accounts.
This is a full transactional conversion wherein we bring Chart of Accounts, Contact Master, Item Master, Opening Trial Balance, Invoices, Bills, Bank Transactions and Manual Journals. - FAQ
Migrating financial data from ClearBooks to Xero can seem intricate. With MMC Convert, we simplify the transition and guarantee a smooth and accurate transfer of data.
If you're migrating from ClearBooks to Xero, you'll want to ensure all valuable financial data is preserved. MMC Convert makes the transition effortless and reliable.
From ClearBooks to Xero, MMC Convert can transfer various types of data, such as chart of accounts, customer information, supplier data, and general ledger transactions.
MMC Convert employs industry-leading encryption protocols for data security. We use AWS services for secure data storage specific to the country of data upload.
MMC Convert is designed to accommodate many versions of ClearBooks and Xero. However, confirming the compatibility of your specific versions beforehand is recommended.
Some limitations might arise due to your ClearBooks setup's complexity or specific requirements of your Xero configuration. Please refer to our 'What we convert', 'What we don’t convert', and 'Any workarounds used' sections for detailed understanding.
Yes, you can! After the conversion, you can customize your data in Xero to better suit your business requirements.
MMC Convert provides email support and an online support portal to assist you throughout the conversion process.
Conversion from ClearBooks to Xero with MMC Convert is a simple process:
On completion of the conversion, you will receive a Comparative Trial Balance for each financial year end along with a Trial Balance as of date as part of the Quality Analysis Report. MMC will transfer the Xero subscription to your email upon completion of the conversion.
MMC Convert offers a hassle-free conversion service. Our team of experts will manage the entire conversion process, ensuring a seamless transition. Follow the simple steps above, and leave the rest to us! Make your transition easy with MMC Convert.
- Click 'Convert Now' on the Home Screen.
- Select 'Convert from ClearBooks'.
- Upload your ClearBooks backup file.
- Select conversion type and any additional years.
- Choose any add-ons, if needed.
- Confirm the order and make payment.
- Wait for approximately 72 hours for the conversion to complete*.
- MMC will subscribe to a trial Xero account and conduct the migration.
On completion of the conversion, you will receive a Comparative Trial Balance for each financial year end along with a Trial Balance as of date as part of the Quality Analysis Report. MMC will transfer the Xero subscription to your email upon completion of the conversion.
MMC Convert offers a hassle-free conversion service. Our team of experts will manage the entire conversion process, ensuring a seamless transition. Follow the simple steps above, and leave the rest to us! Make your transition easy with MMC Convert.
- Chart of Accounts (We do custom mapping as well)
- Customer Details
- Supplier Details
- Opening Account Balances
- Aged Receivables
- Aged Payables
- Bank Transactions (Includes Invoice payments, Bill payments and other Bank Transactions) (All Bank Transactions reconciled as it was done in ClearBooks)
- Credit Card and PayPal Accounts (converted as Xero Bank Accounts)
- Classes (comes as "Tracking Category" in Xero)
- Items (comes as "Inventory" in Xero)
- All Invoices and Credit Notes Detailed
- All Bills and Credit Notes Detailed
- All Manual Journals
- The entire conversion and matching of Reports are done on ACCRUAL Basis.
- We make our best attempt to give you the exact image of your ClearBooks data, however, due to the limitations of few fields which are different in ClearBooksand Xero, we might have to use some workarounds to bring the transactions.
- Budgets
- Track Inventory
- Fixed Asset
- Expense Claims
- Memorised Transactions
- Payment Terms
- Custom VAT Rates
- Invoice Templates
- Time Sheets
- Repeating Invoices after the "Convert To" date
- Deleted/Void Transactions
- Allocation of Invoices or Bills against credit notes
- Transaction lines with Nil Values
- Individual Pay Runs for the conversion period
- Sales Rep
- Customer Jobs
- Attachments
- Unreconciled entries
- We are specialist in converting core financial information and we try our best to bring the other non-financial information as well, however, because of the limitation of APIs of both software’s, we might not be able to get few fields.
- Chart of Accounts - Sub Accounts in ClearBooks are converted as Independent Accounts in Xero
- Chart of Accounts - Inactive Accounts, if used in ClearBooks in the conversion period are turned as Active Accounts in Xero
- Open Receivable and Payable Invoices shall contain only single line showing the unpaid balance of Invoice in Xero
- Multiple Accounts Receivables in ClearBooks are merged in single Account Receivable in Xero
- Multiple Accounts Payables in ClearBooks are merged in single Account Payable in Xero
- Multiple VAT Accounts in ClearBooks are merged in single VAT Account in Xero
- Custom Sales Tax Rates are converted into standard Sales Tax Rate with "Tax Adjustment" entry as separate line item in Xero
- Inter Bank Transfers may be converted through a Clearing Account in Xero
- Clearing Account is used in Xero for transactions where Accounts Receivable, Accounts Payable are passed as Journal Entry in ClearBooks. Transactions without any contact/payee name in ClearBooks would be transferred as "No Name" contact in Xero
- System Accounts like Retained Earnings, Sales Tax Account, Realised Currency Gains are used in Xero for their counterpart accounts in ClearBooks.
- In multi-currency files, while feeding the opening balances on the conversion date, Xero would use the same exchange rate for the conversion date for all the multi-currency accounts. This might cause a difference in debit and credit side of trial balance, and produce a FX variance, which is brought over in Xero system account called 'Historical Adjustment"
- Rounding can be different in Xero and ClearBooks because of the data precision techniques used in both software’s.
- Blank Bill reference Numbers and Invoice reference Numbers:- In case we find any invoice or bill without a number, we use a dummy number example for Bills:- Bill1, Bill2 and for Invoices - Inv1, Inv2.
- Duplicate reference Number in bank transactions or invoices/bills:- In case we find duplicate reference numbers then we use transaction numbers instead of reference numbers or make the numbers unique by appending an extra character with a hyphen
- Limitation of Item number:- Xero have limitations of 30 characters for Item number thus for the item numbers more than 30 characters we have to trim them to 30 characters.
- Multi-Currency Transactions (brought over in the same currency as they were fed in ClearBooks, same exchange rate as it was fed in ClearBooks)
- Total Accounts Receivable in Xero shall not exactly match the total of individual Accounts Receivable in ClearBooks because of the different exchange rates being used by Xero for reporting purpose
- Total Accounts Payable in Xero shall not exactly match the total of individual Accounts Payable in ClearBooks because of the different exchange rates being used by Xero for reporting purpose
- While feeding the opening balances on the conversion date, Xero would use same/single exchange rate for the conversion date for all the multi-currency accounts. This might cause a difference in debit and credit side of the trial balance, and produce a FX variance, which is brought over in Xero system account called 'Historical Adjustment"
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- Approve QuotationStep4Leave file with MMC
- Step5Receive Subscription Transfer
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